Visa Coordinator

Corporate Office, Henderson

The Company

Civmec is an Australian-owned, integrated, multidisciplinary heavy engineering and construction services provider to the energy, resources, infrastructure, marine and defence sectors. Our diversification enables us to operate extensively across the nation, supporting a wide range of landmark projects and providing variety and career development opportunities for our workforce.

Join the Civmec Team

Civmec is seeking an experienced Visa Coordinator to join our Henderson team.
In this role, you’ll manage the end‑to‑end visa process for our existing and new international workforce, ensuring compliance, continuity, and a seamless experience as they continue their journey with the business.

The Role

Deal effectively with new and existing employees throughout the visa process.
Provide timely, commercially focused visa advice to the business.
Prepare, check and lodge visa applications.
Meet deadlines with regards to preparation and lodgement of visa applications
Research & present all visa options for the applicable countries.
Liaising with employees, skill assessing agencies, hiring managers and immigration departments
Maintaining and reporting on all Visa timeframes & requirements.
Maintain comprehensive visa registers capturing key data including visa types, expiry dates, associated costs, conditions and compliance requirements.
Monitor visa expiry dates and provide the business with timely reminders and reports to support renewals and workforce planning, including notifying immigration when employment ends.
Coordinate with Payroll on any visa‑related cost deductions or reimbursement requirements.
Liaise with external migration agents and act as the main contact for any outsourced or complex visa matters.

About You

Demonstrated experience in visa lodgement or a similar administrative role
Strong understanding of end‑to‑end visa application processes
High level of attention to detail and accuracy
Proactive self‑starter with a positive, solution‑focused approach
Able to work effectively across multiple teams and stakeholders
Skilled in researching, presenting, and implementing visa requirements, processes, and execution for various global regions

Civmec + You

At Civmec, we offer an inclusive workplace built on family values, with a ‘Never Assume' culture, sustained by our experienced and supportive management team. We believe our workforce is our greatest asset, and that's why we provide an environment rich in career development opportunities to upskill and develop professionally. We offer 12 weeks paid parental leave for primary caregivers and 1 week for permanent secondary caregivers. Our generous Reward and Recognition scheme recognises employees that go the extra mile. Our staff benefits scheme gives you access to accident and sickness insurance, and a range of travel, entertainment, vehicle and lifestyle discounts.

How to Apply

Please click the “apply” link to start your application. We look forward to starting the pathway to your career with Civmec.

Alternatively, please email recruitment@civmec.com.au for a confidential chat or call our Recruitment Team on (08) 6595 5888.

Civmec is an equal opportunity employer and encourages applications from Aboriginal and Torres Strait Islanders. Defence force experience is desirable, and veterans are encouraged to apply. We respectfully request no agency submissions.
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