Administrator Project

Date: 09-May-2022

Location: Workshop Henderson, AU

Company: Civmec

About the Company


Civmec is an integrated multi-disciplinary heavy engineering and construction provider to the metals and minerals, oil and gas, infrastructure, as well as marine and defence markets. Our diversification enables us to operate extensively across the nation.

The Opportunity


Civmec are currently seeking a new Administrator to join our Henderson based Fabrication Team.  Well practiced all round project administration with fast accurate computing skills and a turbo charged approach to your work will be the perfect fit for this role.


What we  have on offer:  This is a long-term permanent position, minimum 4 - days per week with some flexibility on working hours - or fulltime if preferred

Duties and Responsibilities


Main Duties Include:

  • Support the project management team in the delivery of general administration duties
  • Prepare daily time sheets and submit to payroll
  • Organise travel and accommodation bookings
  • Updating of roster and registers
  • Prepare Daily, Weekly and Monthly reports as directed by the management
  • Presentation preparation
  • Diary and meeting minutes management
  • Project organisational chart management
  • Interface with support services and project teams
  • General cost controlling including, invoicing, MR creation and maintenance and expense claims
  • Stock photocopying machines with paper and consumables when required
  • Compile stationery requests and maintain relevant stock levels
  • Data enter and maintain registers, including correspondence, technical query, site instruction/variation & NOD registers, when required
  • Coordinate inductions when required
  • Ensure maintenance and upgrade of project data and statistics, inspection and testing documentation when required
  • Assist in the compilation of MDR’s & IOM’s when required
  • File documents and ensure accurate records management
  • Take minutes of meetings as requested by Senior Management
  • Manage site purchase order system including reconciling invoices to purchase orders
  • Assist logistics and engineers with procurement when required

About You




  • Tertiary qualification in a related discipline
  • Previous experience in the field of administration or project controls ideally in a project /production environment.
  • Knowledge of the application and establishment of project planning, scheduling and cost control tools
  • Strong problem solving skills and attention to detail
  • Ability to work autonomously in a fast paced working environment
  • Excellent written and verbal communication skills
  • Strong interpersonal skills
  • Time management skills
  • Well developed Systems and MS Office skills

Civmec + You


At Civmec, we offer an inclusive workplace with a ‘Never Assume’ culture, sustained by our experienced and supportive management team. Our Reward and Recognition program acknowledges our employees’ achievements and contributions to Civmec’s success. Staff employment benefits start with income protection, and go on to include access to novated leasing, and offers from our corporate partners such as health insurance and holiday travel discounts.

How to Apply


If you feel this role is for you, please click the “Apply” link to start your application. We look forward to hearing from you and starting the pathway to your career with Civmec.

Civmec is an equal opportunity employer, and encourages applications from Aboriginal and Torres Strait Islanders.
We respectfully request no agency submissions

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